How do I check my Available Budget?

How do I check my Grant's Available Budget?

How do I check my Payroll Detail?

What are the budget loads and payroll feeds in Self-Service?

Can I still view my budget reports in Eprint?

Do I need to change my Internet Native Banner password when my network password expires?

Do I have to choose a commodity code when entering a requisition on FPAREQN?

What is the difference between requisition document text and item text?

How do I know when the check is cut for my purchase order?

What if my requisition is denied by Procurement Services?

1. In Internet Native Banner, enter FGIBAVL in the Go To field on the main menu
2. Press the Enter key on the keyboard
3. Enter the fund, organization, account, and program codes
4. Click on the Next Block icon
5. The results are your actual available balance, which includes incomplete documents (the amount NSF looks at)

OR

1. In Finance Self-Service, click on Budget Queries from the Finance Main Menu
2. Select Budget Quick Query from the Query Type drop-down menu
3. Click on the Create Query button
4. Select the Fiscal Year
5. Select the Fiscal Period
6. Enter ‘J’ in the Chart of Accounts field
7. Enter the fund, organization, and program codes OR enter the fund code in the Grant field (grants only)
8. To specify by account, enter an Account code query in the Account field, such as ‘71%’ for supplies and services
9. Click on the Submit Query button
10. The results only include completed and posted documents

1. In Internet Native Banner, enter ‘FRIGITD’ in the Go to field from the main menu
2. Press the Enter key on the keyboard
3. Enter the fund code
4. Click on the Next Block icon

1. Select the account code you wish to view
2. Select Grant Transaction Detail Information from the Options menu

Payroll Detail

1. Crosswalk the Banner accounting string (Fund, Orgn, Prog) to the FRS account number - See the account crosswalk available at http://finance.astate.edu/erp/crosswalk.xls
2. Open the Labor Report in Eprint (http://eprint.astate.edu)
3. Search for the FRS account number to see the detail

Budget and Payroll Loads in Self-Service?

When you query on your budget in Self-Service, you may see hyperlinks to budget and payroll loads. These loads are the transaction history data that we migrated from FRS to Banner. These loads are composed of thousands of lines of data. When you click on the link to view the transaction detail, the system is overloaded, which causes Internet Native Banner to perform slowly.

If you need to look at the transaction history detail, please login to FRS and check your budget as you normally would do. You may also review your budget reports in eprint. If you have questions concerning these transactions, please contact Donna McMillin at 972-2649.

Viewing budget reports in Eprint

1. Open Internet Explorer and access http://eprint.astate.edu
2. Enter your Internet Native Banner User ID and password to access the Banner reports
3. Enter your old FRS operator number and old password to access the FRS or HRS reports

Changing my Internet Native Banner password

If you login through AccessPoint, your INB password is the same as your network password. You never have to update it.

If you use a direct link to INB, you do need to change your Internet Native Banner password when your network password expires.

1. Login to Internet Native Banner with your old network password
2. At the main menu on the left of the screen, Click on the Change Banner Password link
3. Enter the old password and replace it with your new network password

• Yes, we would prefer you to select a commodity code from the search list, or enter a code from the Commodity Code Quicklist. Please override the commodity code description for the specific item description you need to purchase.
• If you need more space to enter the item description, please choose Item Text from the Options menu.
• If you must search for a commodity code, and cannot limit the list down to what you need, please contact Procurement Services at 972-2028.
• If you enter a commodity code that does not exist in the system, the system will ask you if you would like to create a new commodity code---PLEASE click NO!

• Document text on a requisition is similar to the text you used to enter on FRS screen 251. This text represents information you want to communicate with procurement services and accounts payable. Document text prints on the requisition header.
• Item text on a requisition is similar to the text you used to enter on FRS screen 254. This text represents information concerning the specific commodity or line item you are purchasing. Item text prints after each line item on the requisition.

1. Login to Internet Native Banner
2. Enter 'FOIDOCH' in the Go To field on the main menu
3. Press the Enter key on the keyboard
4. Enter 'PO' in the Document Type field
5. Enter the PO document number in the Document field
6. Click on the Next Block icon

• You should see all of the documents associated with your purchase order including the Receiving, Invoice(s), and Check(s)
• You may single-click on any of the document numbers.
• Select Document Information from the Options menu to see the information entered for that document, including the date and amount
• The check has cleared the bank when a status of 'F' appears next to the check number