Operating Policies and Procedures Manual

Effective Date:  07/01/91
Policy Number:  05-22
Section:  Finance and Administration
Subject:  Travel:  Authorization for Employees
 

POLICY

  1. Prior authorization must be obtained for all official travel away from the campus or city for employees.
    1. All travel, except local, must be authorized in writing. Requests for travel must be submitted to the appropriate supervisor 48 hours in advance or 10 days in advance for travel that requires a cash advance.
    2. For local travel, specific authorization is assumed for trips on campus or within the city or to any of the university farms.
    3. Travel by non-faculty must be authorized by the appropriate administrator.  Travel by faculty must be authorized by the chair and dean. The vice chancellor for research and academic affairs must sign for the deans.
    4. If funding for the travel is not under that authority, approval of the administrator authorized to make expenditures from the account from which the travel is to be paid is also required.

PROCEDURES

Employee

  1. Complete the "Travel Authorization" form.
    1. When identifying a scientific or association meeting for which the travel is intended, use full name of the organization.
    2. Include any charges to be paid by the university.
  2. Submit to authorized representative(s) for approval.
Authorized Representative
  1. Review request and approve by signature.
  2. Forward completed and signed form to the Procurement - Travel Office.

 

This page is maintained by Cassey Tune
Last updated on 01/21/2008