Operating Policies and Procedures Manual

Effective Date:  06/01/97
Policy Number:  07-04
Section:  Human Resources
Subject:  Educational Benefits

POLICY

1. University employees (including military science personnel) their spouses and their unmarried dependent children are entitled to the educational benefits outlined below. (Reciprocal with other ASU campuses. ASU discount is extended to partner institutions.)
   1. Tuition - Undergraduate Classification. Regular full-time employees, their spouse and their unmarried dependent children may enroll for undergraduate studies for credit or for audit on a space available basis for a 75% reduction of the hourly tuition rate. (Course challenge exam fees do not qualify for discounts.)
      1. Persons who utilize the undergraduate tuition discount may not accept a full tuition university-sponsored scholarship. However, that person may accept a $18.00 per credit hour university-sponsored scholarship.

      2. Persons receiving financial aid will have the existing discount rate per credit hour used in computing their cost of attendance. This rule applies to all forms of financial aid, with the exception of the PELL grant which is an entitlement program.

      3. Grants to the university, or contracts with the university, regardless of the source of funds may not be charged at a rate higher than the person's tuition rate. Example: If a student receives a stipend for tuition from a grant or a contract and the student is eligible for the university employee discount, the grant or contract can be charged no more than the discount rate for tuition.

   2. Tuition - Graduate Classification. Regular full-time employees, their spouses, and their unmarried dependent children are eligible for a 50 percent reduction of hourly tuition rate.
      1. Persons who choose to accept full-fee grant-in-aid or graduate assistantships are charged the regular tuition, plus any other course fees, such as music.

   3. Staff Development. All regular full-time employees are eligible for job enrichment opportunities including the following:
      1. With the approval of the supervisor, the employee may enroll in one 3-semester-hour course for credit or audit during the fall and/or spring semester during the regular workday -- Monday through Friday between 8 a.m. and 5 p.m. (includes lunch hour).

      2. With the approval of the supervisor, an employee may enroll in one 3-hour course each summer term during the regular work day provided the employee takes 2 hours of vacation per each class period. This policy is waived for Admissions Counselors, who may take one 3-hour course per summer term without taking vacation time since the nature of their jobs takes them away from campus in the fall and spring.

      3. With the approval of the supervisor, there is no restriction on the number of courses an employee may take after the end of the employee's workday up to the maximum load allowed by the university.

2. Persons retired with a minimum of ten consecutive years of service to the university, their spouses and their unmarried dependent children are entitled to tuition discounts as outlined in 1.a. and b. above. In addition, the tuition discount to unmarried dependents continues in the event of the death of the retiree.

3. University employees placed on disability, their spouses and their unmarried dependent children are entitled to tuition discounts as outlined in 1.a. and b. above. In addition, the tuition discount to unmarried dependents continues in the event of the death of the disabled person.

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Last updated on 02/16/2004