Operating Policies and Procedures Manual

Effective Date: 07/01/91
Policy Number: 05-26
Section:Finance and Administration
Subject: Travel: Candidate Expense

POLICY

When a candidate is invited to the university for a job interview, the university will pay all travel expenses of a reasonable nature to include lodging, transportation, and food in accordance with official travel regulations.

REGULATIONS

  1. Transportation expenses shall not exceed the equivalent cost of round-trip commercial air coach or tourist fare.
  2. The expenses to be reimbursed shall be for the candidate only and shall not include the expenses of the candidate's spouse, children or any other visitors traveling with the candidate.
  3. Under no circumstances will cost for alcoholic beverages be reimbursed.
  4. Entertainment and personal expenses such as insurance, laundry, cleaning, valet service, and extra meals will not be reimbursed.
PROCEDURES
  1. Academic departmental officials shall first clear through the Provost all those candidates who are to be invited to campus for interviews for faculty positions. Other departments should first get the approval of the appropriate administrator.
  2. A TR-1 form should be completed by the appropriate departmental officials, signed by the candidate, approved by the appropriate departmental officials, and forwarded to the Procurement - Travel Office along with required receipts for processing.

This page is maintained by Cassey Tune
Last updated on 10/15/2009.