Operating Policies and Procedures Manual

Effective Date: 12/01/97
Policy Number: 05-28
Section: Finance and Administration
Subject: Travel: Reimbursement

REGULATIONS

  1. All claims for reimbursement of travel expenses are made on a "Travel Reimbursement" (TR-1) form.
  2. All TR-1 forms must be signed by the staff member and approved by appropriate administrators and forwarded to the Procurement - Travel Office for processing.
  3. TR-1 forms not in compliance with official travel regulations are returned to the traveler for correction.
PROCEDURES
  1. Upon return from trip, file a TR-1 form (must be filed within 30 days of return from trip).
    1. Please provide information explaining any unusual expenditures on the form or on an attached sheet.
    2. Attach receipts. Receipts are required for all expenditures except meals. (Exception: Receipts are required for meals for student groups or team travel.)
  2. Sign the form and forward to appropriate administrators for signatures. The form is then forwarded to the Procurement - Travel Office for processing.
  3. The reimbursement will be mailed to the traveler or the traveler may choose to have the check direct deposited by completing the form available at http://finance.astate.edu/finance/directdepositform.pdf.

This page is maintained by Cassey Tune
Last updated on 01/21/2008