Operating Policies and Procedures Manual

Effective Date: 07/01/91
Policy Number: 05-27
Section: Finance and Administration
Subject: Travel: Student Field Trips

POLICY

  1. Prior authorization must be obtained from department chair or supervisor for all field trips.
  2. Driver must obtain prior approval by completing the Vehicle Safety forms (VSP1 and VSP2) available at http://finance.astate.edu/travel/safetyforms.html. A copy of his/her driver's license must be attached to the forms.
  3. If private vehicles are used for a field trip, the Travel Office must be notified, in writing, of the following:
    1. Driver's full name
    2. Name of insurance company and policy number for each vehicle
PROCEDURES

Faculty/Staff Sponsor

  1. Obtain prior approval from department chair or administrator.
  2. Driver must obtain prior approval by completing the Vehicle Safety forms (VSP1 and VSP2) available at http://finance.astate.edu/travel/safetyforms.html. A copy of his/her driver's license must be attached to the forms.
  3. Initiate a "Travel Authorization" form and include the following:
    1. Name of organization or association meeting for which travel is intended using full name and not initials.
    2. Destination
    3. Type of transportation
    4. Departure and return dates and times
    5. Names of faculty/staff sponsors
    6. Complete list of student names
    7. Liability waiver form for each student

Revised August 10, 2006.

This page is maintained by Cassey Tune
Last updated on 01/28/2008